Shipping Coordinator

Shipping Coordinator

Location: Watford
Job Type: Full-time, Mon-Fri
Salary: £28,000 – £30,000 per annum (depending on qualifications and experience)
Start Date: ASAP

Join our dynamic team as a Shipping Coordinator, where you will play a crucial role in managing and overseeing shipping and logistics operations. This position is ideal for someone with a strong background in supply chain management, looking to apply their skills in a fast-paced environment.

Day-to-day of the role:

Monitor the Purchase Order schedule (Ex-factory), follow up with suppliers for shipment bookings, and proactively notify stakeholders of potential delays.
Utilise and maintain Infor Nexus and our ERP systems to ensure smooth logistics operations.
Coordinate with suppliers, freight forwarders, and 3PL logistics partners to ensure timely dispatch, shipment, and delivery of goods.
Confirm shipping schedules with suppliers and freight forwarders to meet cargo cut-off times.
Track shipments, provide timely updates to stakeholders, and report progress to the shipping manager and internal teams.
Verify and approve import documents (e.g., invoices, packing lists, bills of lading) to ensure compliance with customs and regulatory requirements.
Work with customs agents to resolve clearance issues and prevent delays.
Enter inbound shipment details accurately and promptly into the ERP system.
Monitor shipping costs and identify cost-saving opportunities.
Maintain accurate shipment records to support audits and reporting.
Resolve shipping issues with forwarders and address discrepancies in documentation promptly.
Conduct regular analyses and reconciliations of shipments and invoices.

Required Skills & Qualifications:

Bachelor’s degree in supply chain management, logistics, or similar.
1–3 years of experience in shipping, logistics, freight forwarding, or supply chain operations.
Proficiency in ERP systems and shipping/logistics software.
Strong knowledge of import/export documentation, INCOTERMS, and customs clearance processes.
Excellent coordination and communication skills to work effectively with suppliers, freight forwarders, and internal teams.
Strong attention to detail to verify shipping documentation and ensure regulatory compliance.
Problem-solving abilities to resolve shipment delays, discrepancies, and clearance issues efficiently.
Ability to multitask and work under pressure in a fast-paced logistics environment.
Advanced MS Excel skills – Basic functions & formulas, Lookup IF conditions, Pivot tables & charts. Experience using Power Query is an advantage.

Benefits:

Competitive salary package.
Opportunities for professional growth and development.
Dynamic and supportive work environment.

To apply for the Shipping Coordinator position, please submit your CV