Personal Assistant Administrator

Job Title: Administrator / PA

Location: Datchet
Salary: £28,000 pa

Job Type: Full-time, Permanent

About the Organisation

We are a highly successful early years provider committed to delivering outstanding care and education across our settings. We pride ourselves on creating a nurturing and professional environment for both children and staff. As part of our continued growth, we are seeking a proactive and organised Administrator/PA to support our operational and financial functions.

Role Overview

This is a key role supporting the day-to-day running of the organisation. The successful candidate will be responsible for financial administration, general office support, and acting as a point of contact for families and staff. You’ll work closely with the leadership team to ensure smooth operations and accurate record-keeping.

This role requires occasional travel within the Datchet area. A full UK driving licence and flexibility are essential.

Key Responsibilities

Administrative & Financial Duties

Manage and reconcile accounts including fees, funding, and petty cash
Prepare and issue invoices to families
Monitor outstanding payments and follow up professionally
Support managers with funding claims and ensure timely submissions
Maintain accurate and confidential financial records in line with GDPR

Communication & Relationship Management

Act as a point of contact for fee and payment queries
Liaise with local authorities and funding bodies regarding childcare funding
Prepare financial reports and updates for the leadership team

General Office Support

Respond to finance-related emails and correspondence
Assist with compliance and regulatory paperwork
Ensure financial procedures reflect best practice in the early years sector

Team Support & Flexibility

Travel locally to support on-site tasks and meetings
Build strong working relationships with managers, staff, and external partners
Adapt to the evolving needs of a busy early years environment

Person Specification

Essential:

Experience in financial administration or bookkeeping
Excellent numerical and organisational skills
Strong IT proficiency (Microsoft Office; willingness to learn nursery management software)
Excellent communication and interpersonal skills
Ability to manage multiple priorities and meet deadlines
Full UK driving licence and willingness to travel locally

Desirable:

Experience within early years or education settings
Knowledge of childcare funding streams (e.g. 15 and 30 hours entitlement)