Office Manager & Executive/Personal Assistant

Job Title: Executive Assistant & Office Manager
Location: Harrow, Full-Time (Mon-Fri, 8am-6pm)
Salary: Up to £35,000 p.a. + Benefits
Start Date: ASAP
Type: Permanent

Company Overview

At Kings Oak Capital, we foster creative minds and push boundaries. Our purpose is to unlock human potential and operate ethically, sustainably, and collaboratively.

The Role

We’re seeking a dynamic Executive Assistant & Office Manager to support the CEO and help run our office efficiently. This high-responsibility role blends office management, executive support, personal assistance, project coordination, and HR functions. The ideal candidate is detail-oriented, proactive, and thrives in fast-paced environments.

Key ResponsibilitiesOffice Management

Oversee daily office operations, supplies, and equipment.

Greet visitors, maintain a presentable office space.

Manage phone systems, IT coordination, and filing (OneDrive).

Handle mail, ensure compliance with health, safety, and fire policies.

Monitor and enforce internal policies and procedures.

Schedule and track maintenance and service providers.

Prepare weekly board reports using Asana and spreadsheets.

Executive Assistance

Manage CEO and directors’ diaries and appointments.

Attend and minute board/senior meetings.

Coordinate internal/external communications and follow-ups.

Manage invoices, expense reports, and budget tracking.

Administer vehicle documentation and renewals.

Personal Assistance (CEO & Family)

Handle calendars, household schedules, and travel bookings.

Liaise with tutors, research developmental activities and holidays.

Purchase online items and manage subscriptions/memberships.

Assist with legal, financial, and insurance matters.

Provide 24/7 availability for urgent ad-hoc personal requests.

Coordinate with household staff and service vendors.

Assist CEO’s spouse with administrative tasks.

Project Management

Track and follow up meeting action points.

Maintain and manage project boards in Asana.

Monitor deadlines and task completion.

Coordinate status meetings and keep thorough records.

Human Resources

Set up and maintain HR systems and documentation.

Onboard/offboard staff, create employment contracts.

Administer holiday systems and enforce scheduling rules.

Maintain compliance with sponsor license obligations.

Track daily attendance, KPIs, and generate monthly HR reports.

Manage staff updates and engagement on Microsoft Teams.

Ideal Candidate Profile

Experience

Proven experience supporting senior leadership.

Background in property/construction is a plus.

Skills

Strong multitasking, prioritizing, and organizational ability.

Excellent verbal and written communication.

Proficiency in Microsoft Office and Asana.

Familiar with Zoom/Teams.

Attributes

Calm, professional, and adaptable.

Discreet, detail-focused, and proactive.

Team player with a solution-first mindset.

Why Join Kings Oak Capital?

We are an equal opportunity employer committed to inclusivity. Join us if you’re looking for a meaningful role where you can make a real impact.

Benefits

Competitive salary (£35,000 DOE)

Company pension

Performance bonus

On-site parking

Opportunity to grow with a forward-thinking company

Apply now if you’re ready to bring structure, energy, and commitment to this critical role.