Office Manager

Office Manager

Job Type: Full-time
Location: Milton Keynes
Salary: £30,000

We are seeking a highly motivated and organised Office Manager to join our team. This role involves being a key point of contact for the Senior Management Team and Managing Director, ensuring the smooth operation of office functions and contributing to various administrative areas.

Key Responsibilities:

1. Office Management:

Oversee Daily Office Operations and Procedures:
Ensure the office environment is organised, efficient, and conducive to productivity.
Implement and maintain office policies and procedures to improve operational efficiency.
Handle incoming and outgoing correspondence, including emails, phone calls, and post.
Assist with general office duties, such as meeting room management, filing, and photocopying.
Maintain Office Supplies:
Monitor inventory levels of office supplies and equipment.
Conduct regular audits to ensure adequate stock levels.
Manage the procurement process, including placing orders, receiving deliveries, and verifying invoices to obtain the best prices and quality.
Coordinate Maintenance of Office Equipment and Facilities:
Schedule and oversee regular maintenance and repairs of office equipment (e.g., printers, copiers, computers).
Liaise with building management and coworkers for facility maintenance and improvements, addressing issues promptly to minimise disruptions.
Ensure compliance with health and safety regulations.
Manage Office Budgets & Contracts:
Work with Finance to prepare and manage the office budget, tracking expenses and ensuring cost-effectiveness.
Manage office contracts including printers, mobile phones etc.
Approve and process invoices, ensuring timely payment to vendors and service providers.
Identify opportunities for cost savings and implement measures to reduce expenses.
Plan and organise office social events, including team-building activities, holiday parties, and other celebrations.
Coordinate with vendors, venues, and other stakeholders to ensure successful event execution.
Foster a positive and inclusive office culture.

2. Marketing Management:

Assist in the development and implementation of marketing plans with external providers.

3. HR Administration:

Assist with the recruitment process, including posting job ads, scheduling interviews.
Onboarding/Offboarding employees including working with Line Managers and IT.
Maintain employee records and ensure compliance with HR policies.
Manage employee benefits keeping finance updated as required.
Maintaining employee training records.
Managing the HR system.
Administering employee Reward & Recognition schemes.
Supporting with employee disciplinary matters, seeking and implementing guidance from external consultants.
Employee Security Clearance and vetting to customer requirements.
Liaison with local colleges in respect to Apprentice training.

4. Support to Managing Director:

Travel Arrangements:
Plan and book domestic and international travel, including flights, accommodation, and transportation, ensuring all necessary travel documents are in order.
Handle any travel-related issues or changes promptly.
How to Apply:

To apply for the Office Manager position, please apply online or contact Leon Henry at Reed, Milton Keynes for further information regarding the role.