Office Administrator

Role overview

ID: 2025-7762
Entity: Vistry
Region: Vistry West London
Department: Admin & Support
Contract Type: Permanent – Full Time
Job Location: Ealing, London
Date Posted: 01.09.2025

We have a great opportunity for an Office Administrator to join our team within Vistry West London, at our Ealing office. This is an ideal role for a competent administrator who will report into the Office Manager. This varied role will suit an organised and flexible individual who enjoys working in a fast-paced environment.

We value in-person collaboration and team culture, but we’re also committed to supporting flexible working where possible. We encourage you to raise any specific requirements during the interview process so we can explore how this could be accommodated.

Let’s cut to the chase, what’s in it for you…
Competitive basic salary and annual bonus
Salary sacrifice car scheme available to all employees
Up to 33 days annual leave plus bank holidays increasing to up to 39 days with service
2 Volunteering days per annum
Private medical insurance, with employee paid cover
Enhanced maternity, paternity and adoption leave
Competitive pension scheme through salary sacrifice
Life assurance at 4 x your annual salary
Share save and share incentive schemes
Employee rewards portal with many more benefits…
In return, what we would like from you…
Behave in line with our company values – Integrity, Caring and Quality
GCSE in maths and English (or equivalent) at grade C or above
Administration positions held previously
Previous office environment experience
Worked in a reactive & fast-paced position previously
A high standard of IT literacy, including full proficiency in Microsoft 365 – Word, Excel, Teams, SharePoint, Outlook, OneDrive
Demonstrable process implementation skills, including workload management
Knowledge of principles and practices of basic office environment
Knowledge of clerical and administrative procedures and systems such as filing and record keeping
Organised and efficient
Ability to work on own initiative and as part of a larger team
Excellent communications skills
Experience in working in a fast-paced, changing environment where priorities can change daily
Full time position 8.30am – 5pm

Desirable…

Administrative qualifications
Previous housebuilding/construction experience
More about the Administrator role…
Answering Reception telephone calls
Greeting visitors / answering the doorbell – manage people signing in and give out security passes
Assisting with all Post – collecting from downstairs, sending, receiving & distributing
Franking Machine maintenance
Parking App management
Raising POs/ process invoices
Assist with IT requirements
Maintain Site teams/addresses
Assisting with H&S requests for office
New Starters – create key fobs, introductions around the office
Coffee machine – maintenance and keeping in good working order
Manage and order supplies of tea/coffees etc
Milk / fruit orders
Stationary orders
First Aider / Fire Marshall
Fire drills
Working closely with all parties, the landlord, maintenances team (Phosters), Cynergi etc
Office Maintenance
Assist all teams with general admin duties as needed
Assist with WL team & charity fundraisers events

Finally, let’s tell you a bit more about us…

We build more than homes, we’re making Vistry. Being a responsible developer and award-winning employer means we live each day through our ethos – doing the right thing. Our behaviours reflect this, as well as our values of integrity, caring and quality. Shaping all we do; they empowerus to develop sustainable communities across affordable and private housing. We work in a partnership-led way, and you’ll recognise our renowned brands Bovis Homes, Linden Homes and Countryside Homes. Together with Vistry Works, our manufacturing operation,â¯and the functional support of Vistry Services, we’re a proud UK Green Building Council member, UK top five housebuilder with a five-star House Builders Federation (HBF) customer satisfaction rating, and winner of many awards including Top Employer, Global Top Inspiring Workplaces, and Best for Talent Attraction and Outreach.

Join us in making Vistry.

#LI-HA1

Benefits

Annual Leave

Enjoy 28 days’ holiday plus all UK Bank Holidays. There are options to carry leave forwards and buy up to 5 days.

Pension with Legal & General

Eligible employees are auto-enrolled. You contribute 4%, we contribute 6%. Salary Sacrifice and options to increase contributions available.

Volunteer Days

With 2 paid volunteer days a year, you can give back to communities and charities.

Why Vistry

Joining Vistry is just the start of building your perfect career. In return for your passion and skills, we invest in your future, providing all the support and training you need to thrive in your career and realise your potential. Our work is rewarding in itself, but we also offer a range of financial, lifestyle, health and wellbeing benefits, plus plenty of recognition incentives. We value you and everything you help us build as we make Vistry together.