Legal Secretary

Job Description: Legal Secretary / Personal Assistant – within Anti-Trust department
Location: Office-based (Monday to Thursday) with remote work on Fridays
Working Hours: 09:30 AM – 5:30 PM (1-hour lunch break)
Job Type: Full-time, permanent
Department: Antitrust

We are seeking a highly motivated, proactive, and detail-oriented Legal Secretary / Personal Assistant to provide exceptional secretarial and administrative support to a team of 11 legal professionals. This is a dynamic role supporting two Partners, four Counsel, and five Associates in a fast-paced legal environment.

Key Responsibilities:

Manage complex diaries and email inboxes for Partners and fee-earners
Organise internal and external meetings, including travel arrangements
Handle copy-typing and digital dictation tasks as required
Draft routine emails and correspondence for approval
Submit and track expenses using Chrome River
Assist with billing and other finance-related tasks
Maintain and update client contact information in Interaction
Respond to client enquiries in a professional and timely manner
Answer and screen telephone calls, managing routine queries
Format, amend, and proofread legal documents and agreements
Requirements & Qualifications:

Previous experience as a Legal Secretary in a similar role within a City law firm
Proficient in Microsoft Office applications (Outlook, Word, Excel, PowerPoint)
High level of IT proficiency and openness to new technologies
Excellent organisational and self-management skills
Confident communicator with strong written and verbal skills
Exceptional attention to detail and accuracy
Strong listening skills and a professional, discreet approach
Demonstrates initiative and ability to work independently
High level of client service orientation—proactive, adaptable, and responsive
Resilient under pressure with a flexible, team-player mindset
Skilled in document production and editing complex legal documents
Capable of working without close supervision while contributing positively to the team
Willing to support colleagues with lunch/telephone cover as needed