Finance and Office Assistant

Finance & Office Assistant

Annual Salary: Up to £24,500 plus a bonus element (take you to c£26500)
Location: Office based in Farnborough 9am to 5.30 (or 8.30am to 5pm)
Job Type: Full-time, Permanent

My client is seeking a detail-oriented and proactive Finance & Office Assistant to join their dynamic team. The ideal candidate will play a crucial role in supporting the finance department and overall office by managing various administrative tasks, ensuring accurate data entry, and maintaining organised records.

Day-to-day of the role:

Provide support to the Finance department by processing, entering, and maintaining records of the company’s purchase invoices into Sage 50 Accounting system.
Arrange and make payments to suppliers via BACS using HSBCnet portal.
Reconcile supplier statements and manage company debtors, ensuring adherence to the credit control process and assisting in debtors review meetings.
Raise company Purchase Orders regularly and manage the supplier management process.
Assist the Finance department with entering simple journals into Sage line 50 Accounting system.
Serve as the first point of contact at the office, providing a friendly and professional service to visitors and callers.
Ensure the smooth running of the office, including replenishment of office refreshments and management of boardroom meetings.
Organise and coordinate office operations, procedures, and resources to facilitate organisational effectiveness and efficiency.
Manage the distribution and renewal of Site Access Pass forms to clients and facilitate the process, ensuring all relevant passes are current and in place.
Support other functional teams with administrative assistance as required, including assisting with the administration of the company business continuity pack and minuting of weekly team meetings.

Required Skills & Qualifications:

Previous experience in finance or office administration is advantageous.
AAT study support.
Excellent written, verbal, and interpersonal communication skills.
Ability to determine priorities, establish a course of action, and follow through to completion.
Team player & relationship builder with a ‘can do’ attitude.
High level of accuracy and meticulousness in performing assigned tasks.
Must be reliable, pro-active, and self-confident.
Excellent IT skills and proficiency in MS Word, Excel, SharePoint, and Teams. Knowledge of Sage line 50 Accounting system would be advantageous.
The role is dependent on a clean DBS certificate.

Benefits:

Discretionary performance bonus twice a year after successful probation.
Private Medical Insurance available after probation.
Life Assurance after successful probation.
Company Events.
Company Pension after successful probation.
Free parking

To apply for this Finance & Office Assistant position, please submit your CV and cover letter detailing your relevant experience and why you are interested in this position.