Facilities Assistant

Job description:

Are you highly organised, proactive, and looking for a role where no two days are the same? We are recruiting for a Facilities Coordinator to join a fast-paced, forward-thinking organisation based in Guildford. With a creative, collaborative, and vibrant workplace culture, this is an excellent opportunity for someone who enjoys being at the heart of workplace operations.

The Role

In this varied position, you will play a key role in supporting the smooth running of daily workplace operations, ensuring the environment is efficient, welcoming, and fully functional. Typical responsibilities will include:

Setting up and configuring meeting rooms for daily business needs and events
Liaising with catering teams to ensure smooth food service and hospitality support
Assisting with desk moves, desk set-ups, and small relocations of equipment
Supporting goods-in and general facilities tasks during busy periods
Carrying out ad-hoc non-skilled maintenance and operational support duties

About You

We are looking for someone who thrives in a busy, evolving environment and can balance multiple responsibilities with ease. You will bring:

Proactivity & dependability – anticipating needs and taking initiative
Flexibility – able to manage a wide range of responsibilities and adapt to changing priorities
Attention to detail – ensuring room layouts, desk set-ups, and facilities consistently meet standards
Teamwork – a collaborative approach, working effectively with colleagues and external partners
Strong communication skills – confident, professional, and clear in dealing with staff, visitors, and vendors

Skills & Experience

Previous experience in a customer service, workplace, or facilities role is desirable
Highly organised, with the ability to manage tasks efficiently and respond promptly
Professional, courteous, and confident when interacting with colleagues and visitors
Security conscious with a professional approach to handling sensitive information

This is a fantastic opportunity for someone who enjoys variety, problem-solving, and ensuring that workplace operations run seamlessly in a dynamic organisation.