Contract Co-ordinator

Looking for a busy, rewarding role in project coordination? Join a leading fire and security firm in Aylesbury and help deliver life-safety systems that protect lives.

Contract Co-ordinator
Aylesbury, Buckinghamshire – Hybrid

Full time, Monday – Friday
£28,000 per annum

Please Note: Applicants must be authorised to work in the UK

Aylesbury Fire Systems (AFS) has specialised exclusively in fire-alarm and security solutions for more than 30 years. What began as Aylesbury Electrical Services in 1977 is now a 65-strong, family-run team of 40 field engineers and 25 office-based professionals who design, install and maintain life-safety systems across healthcare, education and commercial sites throughout London and the Home Counties. Trusted for its BAFE-accredited workmanship and “total fire-protection” ethos, AFS continues to build on a reputation for professionalism, long-term client relationships and community values.

The Role

As our new Contract Co-ordinator, you’ll be at the operational lead of every project, the crucial link between our Contract Managers, clients, engineers and finance team.

Key Responsibilities:

Raise accurate, timely invoices and support P&L tracking
Manage purchase orders and ensure cost capture across jobs
Communicate with clients, arrange review meetings, and follow up actions
Book engineers, order materials and coordinate site access
Collate and upload close-out documentation including certificates and reports

Benefits

AFS is proud to offer a supportive, down-to-earth team culture with professional rewards and great long-term opportunities.

Competitive salary
22 days’ holiday + bank holidays (increasing with service)
5% employer pension contribution & life assurance
Ongoing training and professional development
Family-run environment with open-door leadership and social events
Modern offices with parking nearby – just 5 minutes from Aylesbury town centre

The Ideal Candidate

You’re an organised, commercially aware communicator who thrives on detail. You love keeping things on track and understand how smart coordination helps drive business success. About you:

Background in contract administration, project coordination, or service-desk roles
Confident with invoicing, purchase order reconciliation and budget tracking
Strong MS Office user (especially Excel, Outlook and Teams)
Excellent communication skills – written and verbal
Able to interpret engineer reports and technical job sheets
A proactive problem-solver with a tidy, meticulous approach to digital filing

Join a company where your coordination skills keep life-safety systems on track, apply today!

How to apply for the role:

If you have the skills and experience required for this position, click “apply” today and check your inbox for an email providing more information on how to complete your application and provide any other supporting documents.

AFS is an equal-opportunities employer – we welcome applications from all backgrounds and experiences.

You must be authorised to work in the UK. No agencies please.

Other suitable skills and experience include Project Administrator, Service Co-ordinator, Operations Administrator, Contracts Assistant, Scheduling Administrator, Facilities Co-ordinator, Project Support Officer, Maintenance Scheduler, Site Administrator, Works Co-ordinator.