Company Secretarial Assistant

An exciting opportunity has arisen for a Company Secretarial Assistant to join a dynamic team in London. This role offers a unique chance to work with a diverse portfolio of clients across sectors such as real estate, professional services, technology, media and family offices. You’ll be instrumental in supporting high-net-worth individuals, entrepreneurs and owner-managed businesses, delivering high-quality services in entity management, share transactions and statutory compliance.

The Perks

Competitive Salary: Earn up to £45,000 based on your experience
Hybrid Working: Enjoy the flexibility of 2-3 days in the office in London, with the rest of your week working from home
CGI Study Support: This role offers full study support for your Chartered Governance Institute (CGI) qualification
Diverse Client Portfolio: Gain invaluable experience working with a wide range of clients across various exciting sectors
Career Development: This is a rewarding opportunity to truly develop your company secretarial career in a client-focused environment

Your Responsibilities

As a Company Secretarial Assistant, your day-to-day responsibilities will include, but are not limited to:

Compliance Support:
Maintaining statutory registers and ensuring the timely filing of documents with Companies House
Assisting with the preparation and submission of confirmation statements and other statutory filings
Governance and Board Support:
Assisting with the preparation of client board meeting agendas, papers and minutes
Helping to ensure compliance with governance policies and procedures
Coordinating with stakeholders to arrange client board and committee meetings
Transactional Support:
Supporting the team with client transactions, including share issuances, restructuring and acquisitions
Ensuring compliance with relevant legal and regulatory requirements
Team Collaboration and Development:
Providing administrative and project support to senior team members
Acting as a point of support for junior team members, contributing to knowledge sharing and mentorship
General Administration:
Maintaining accurate records and filing systems
Managing correspondence and queries related to company secretarial matters

About you:

We’re looking for a proactive and collaborative individual with strong organisational skills and a keen eye for detail.

Qualifications: A full or part qualification with the Chartered Governance Institute (CGI) would be welcomed, but is not a requirement – we’re open to candidates who are part-qualified (studying for a CGI qualification) or have equivalent governance/legal training
Experience: Ideally, you’ll have 1-3 years of experience in a company secretarial, legal or governance role, with a strong background in entity management, preferably gained within a professional services firm
Knowledge: Knowledge of corporate governance principles and UK regulatory frameworks is desirable
Skills:
Strong organisational skills with the ability to manage multiple priorities
Excellent attention to detail and accuracy in all work
Good written and verbal communication skills
Ability to work effectively both independently and as part of a team
Proficiency in Microsoft Office and entity management software (experience with Diligent Entities is a plus!)

If this sounds like the right role for you and you’re ready to take the next step in your company secretarial career, we encourage you to apply!

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