Arabic speaker

Job Title: Administrative Assistant / PA – Arabic and English Speaker
Location: Surrey, On-site (5 days per week)

Pay: £17 – £19 per hour PAYE
Hours: Full-time, 40 hours per week
Contract Type: Temporary Ongoing

Role Overview:
We are looking for a proactive and highly organised Administrative Assistant / PA to join a busy and fast-paced project team. This role is hands-on, offers variety, and will suit someone who can multitask, take initiative, and communicate effectively in both English and Arabic. Strong Microsoft Office skills are essential.

Main Responsibilities:

Coordinate workspace and furniture arrangements for team members joining or leaving

Organise visitor passes and manage security clearance processes

Arrange local transport and taxis for guests and staff

Act as a point of contact for IT support, assisting with meeting room tech and other technical needs

Oversee meeting room schedules and catering arrangements, and liaise with food service providers for refreshments and supplies

Ensure printers and photocopiers are maintained and stocked

Book business travel and handle associated expense claims

Maintain accurate records using SharePoint, including leave tracking, IT equipment inventory, catering orders, and correspondence logs

Perform daily administrative duties using SharePoint, Excel, Word, and DocuSign

Support documentation and records management as needed

Personal Assistant Responsibilities:

Act as a key liaison with stakeholders, ensuring clear and effective communication in Arabic and English

Arrange both domestic and international personal travel for senior staff and their families

Provide relocation support, including accommodation, schooling, and transport for project team members and their families moving to the UK

Manage calendars, coordinate stationery orders, and communicate meeting details to ensure day-to-day operations run smoothly

What We Are Looking For:

Fluent in both Arabic and English – this is a mandatory requirement
Previous experience in an administrative role, with strong proficiency in Microsoft Office

Presentable, professional, and an effective communicator

Self-starter with the ability to act on initiative and manage time independently

Strong organisational and multitasking capabilities

Must be comfortable working full-time on-site

Experience in providing personal assistance and working with international stakeholders is highly advantageous

Please note: The duties outlined above are not exhaustive, and flexibility to support changing project demands is expected.

If your application for this Administrative Assistant / PA role is successful, you will be contacted shortly.

The Administrative Assistant / PA job title and description in this advertisement may differ from the client’s official job description/contract. We appreciate your interest in this role. E-Personnel Recruitment aims to acknowledge all applications, but due to the high volume of CVs we receive, this may not always be feasible.

You can apply with the utmost confidence to E-Personnel Recruitment directly, experts in both Permanent and Temporary Recruitment, and a proud member of the Recruitment & Employment Confederation (REC), the professional body for the recruitment industry.