Legal PA

AJ Chambers are working with a top International Law Firm who has an exciting opportunity for a Legal PA to join the Private Property team in their prestigious offices in the City of London.

The role will be full time on a hybrid working pattern.

Roles and Responsibilities:

Distribute and co-ordinate appropriate support for specific client projects
Set up processes for client matters through liaison with Partners, Fee Earners and client contacts
Support Partners, Fee Earners and the Business Development and Marketing Teams with preparation of pitches, presentations and events and with other projects and tasks
Identify and act upon process improvements across the team to enhance both internal and external client services
Enter and ensure accuracy of client information on the Client Relationship Management system
Assist Partners and Fee Earners in ensuring time recording is up to date and captured in a timely manner
Liaise with the appropriate Finance team in relation to invoices, expenses, client billing and accounts
Assist the billing and credit control processes and liaise with the Finance team in relation to these to ensure a consistent and efficient approach
Produce standard financial and time reports through the system
Diary management and coordination to ensure Partners and Fee Earners receive regular updates on meeting arrangements
Take responsibility for room booking and meeting coordination, including confirmation of attendees, arranging relevant technology, refreshments, and catering
Ensure travel bookings are completed and that relevant information is submitted and communicated in advance
Supervise Client Services Administrators’ record keeping and general filing tasks

Other Duties and Responsibilities

Provide cover for the Client Document Executives as necessary
Short dictations and basic amendments and document updates
Any other duties as reasonably requested by Partners, Fee Earners, Client Services Leads or the Internal Client Services Manager

Person Specification

Accurate typing speed of at least 60 words per minute
Experience working in a Property team within a Law firm
Advanced knowledge and experience of using Software including all Microsoft Office packages
Experience of using Practice Management systems

For further information please contact Jess at AJ Chambers.