General Ledger

Job Title:
General Ledger Clerk

Purpose of Role: The General Ledger Clerk is responsible for maintaining accurate financial records and ensuring the integrity of the general ledger. This role supports the finance team by processing journal entries, reconciling accounts, and assisting with month-end and year-end close activities. The General Ledger Clerk plays a crucial role in maintaining compliance with accounting standards and contributes to the organisation’s financial reporting processes

Main Duties & Responsibilities:

Journal Entries
Prepare and post journal entries into the general ledger, ensuring accuracy and proper coding.
Assist in reviewing and correcting errors in posted transactions.
Reconciliations
Perform regular reconciliations of key accounts, including bank accounts, control accounts, and inter company balances.
Investigate and resolve discrepancies or variances in reconciliations.
Month-End and Year-End Close
Support month-end and year-end close processes by preparing entries, reconciling accounts, and verifying balances.
Assist in compiling and organising documentation required for reporting and audits.
Financial Records Maintenance
Maintain and update financial records in compliance with company policies and regulatory standards.
Ensure records are accurate, organised, and readily available for internal and external audits.
Data Analysis and Reporting Support
Provide data to support financial reporting, including balance sheet and profit-and-loss analysis.
Assist in preparing schedules and reports for management and auditors.
Compliance and Accuracy
Ensure all work complies with applicable accounting standards (e.g., GAAP, IFRS) and internal controls.
Stay vigilant in maintaining the integrity and accuracy of financial data.
Process Improvements
Identify opportunities to improve the efficiency and accuracy of GL processes.
Assist in implementing process changes or system upgrades under the guidance of the GL Manager.
Collaboration with Finance Teams
Work closely with accounts payable, accounts receivable, payroll, and other finance functions to ensure consistency and accuracy in financial records.
Support interdepartmental inquiries and resolve issues related to ledger entries.
Audit Support
Prepare documentation and schedules for internal and external audits.
Respond to auditor queries with clarity and provide necessary financial data.
Regulatory Awareness
Stay updated on changes in accounting regulations or standards and assist in their implementation.

Requirements:

Familiarity with integrated systems (AP, AR, GL and Payroll)
Knowledge of office productivity tools (MS Office)
Exposure to automation tools (RPA bots etc.) beneficial

Core Skills

Clear communication skills
Customer service orientation – ensuring positive interactions. Service first mentality
Team Collaboration
Issue Resolution
Process improvement mindset
Accuracy under pressure
Time Management
Documentation skills