Finance & Office Assistant 12 month Fixed Term Contract

Location: Cassington, Oxfordshire
Department: Operations
Job Type: Full time
ContractType: Fixed Term Contract

Torpedo is a leading creative & digital marketing agency.

This is a fantastic opportunity for an experienced Finance Assistant to join our talented and friendly team on a 12 month fixed term contract (starting October 2025) to provide support during maternity leave. A good understanding of finance matters is essential, along with a positive can-do attitude and excellent attention to detail.

Responsibilities & duties

Oversee and manage the entirety of the purchase and sales ledger
Manage credit control, including debt chasing and queries, and reporting on debtors and creditors
Manage reconciliation of purchase orders against supplier invoicing
Manage reconciliation of client purchase orders against sales invoicing
Assess mid-month/ working capital position
Undertake monthly nominal checks
Create and post monthly journals
Set up payments
Manage timesheets and expenses
Maintain the job management system (Synergist) and be the go-to person for queries and issues
Work with Client Services team to manage job finances and ensure profitability
Assist with the preparation of monthly management accounts
Support with adhoc finance reporting
Support and resolve any finance queries with clients and suppliers in a prompt and confident manner
Suggest changes or improvements to increase accuracy, efficiency and cost reductions
Provide support with managing the office, e.g. ordering supplies, arranging client lunches, checking post, watering plants, and generally ensure the smooth running of the office
Provide administration support across the business, e.g. answering phone, booking training, travel / accommodation, booking meeting rooms, purchasing items for projects etc

Technical skills

Working knowledge of accounting principles and application
Experience in using Xero
AAT qualification or similar
A high level of professionalism at all times
Absolute confidentiality
An organised approach with excellent attention to detail
Competent user of Microsoft Outlook, Word and Excel
A confident, can-do attitude
Excellent written and verbal communication skills
Full UK driving licence

REF-223303