Office Manager / Audio PA Role

OFFICE MANAGER / AUDIO PA ROLE

Shearwater CBS Ltd is a small Chartered Surveying practice looking for a bright, skilled and friendly part time Office Manager / Audio PA to join our office in Letchworth. This is a varied and fast-paced role supporting the Director and managing the office when he is out on site.

Key Responsibilities

Audio transcription of correspondence and documentation via digital dictation into Word, Excel and Outlook. This comprises a significant proportion of the role.
Document Production – the production of all documentation including site notes, survey reports, schedules, specifications of work for tender, schedules of dilapidations, party wall awards and notices, certificates, invoices, photographic schedules, spreadsheets.
Office Management – The role also involves a wide range of clerical and administrative duties to ensure the smooth daily running of the office. These include (but are not limited to) maintenance of paper and electronic filing systems; dealing with email and telephone queries, invoice processing and basic bookkeeping, ensuring stationery is replenished, etc.

Essential Skills & Experience

Audio typing speed at least 60wpm and similar copy typing speed with highest accuracy
Excellent attention to detail for proof reading and use of firm’s document referencing system
MS Office software, in particular advanced level Word and Excel
Strong Excel essential – our text heavy Excel schedules require extensive data manipulation
Adobe Acrobat – experience in creating, editing and merging PDFs
Excellent organisational skills
Pleasant telephone manner and good interpersonal skills
Ability to prioritise a heavy workload
Pro-active, resourceful, self-motivated and able to use own initiative
Preferably at least 2 years’ experience in a similar or legal secretary role
Knowledge of surveying terminology and bookkeeping experience an advantage but not essential

Salary: Circa £24k annually based on the equivalent of 3 days (22.5 hours) per week (salary negotiable subject to experience).

Hours: Ideally the following hours but open to discussion for the right candidate:

Mon & Wed 1pm – 5:30pm (option to work from home)
Tue & Thu 10am – 5:30pm with 45 min lunch break (in office)

Office Location: Letchworth, Hertfordshire.

Start Date: ASAP to enable suitable handover period with current Office Manager (in office).

We look forward to receiving your application and will contact suitable candidates to arrange interviews.