Administrator

Administrator

Job Type: Temp to Perm
Location: Hitchin
Office Based: Monday – Friday, 9:00am – 5:00pm
Salary: £12.82 – £14.35 per hour
Start Date: ASAP

My client, specialising in the construction and engineering, is actively seeking a proactive and detail-oriented Administrator to join their growing team. This role involves a wide range of administrative tasks, from handling phone calls and managing post to overseeing equipment bookings and maintaining financial records. The ideal candidate will be a self-starter with strong multitasking abilities and a good grasp of numeracy and Excel.

Day-to-day of the role:

Handle general administration duties including answering incoming calls and sorting all incoming post.
Manage the booking of hire equipment across all sites, including mechanical, electrical, and powered access plants.
Coordinate delivery slots and liaise with site managers.
Maintain communication with external couriers and hauliers for equipment deliveries.
Maintain the IT asset registers and produce invoices and statements for clients.
Perform invoice reconciliation and bank statement reconciliation from credit cards.
Provide basic reception cover, including meeting and greeting visitors.
Assist the purchasing manager with ordering materials for sites and factories.
Manage data entry for invoices and timesheets related to individual projects.
Oversee photocopier usage, maintain ink levels, and resolve related issues.
Keep records of insurance certificates and ensure subcontractors’ insurances are valid.
Input data into Excel, create basic formulas, and perform reconciliations.
Encouraged to develop the role and make it your own.

Required Skills & Qualifications:

Strong multitasking ability and attention to detail.
Self-starter with the ability to record notes for training and maintain accuracy in all tasks.
Good understanding of numeracy, costings, and invoicing.
Proficiency in Excel, including creating basic formulas, tables, and performing reconciliations.
Experience in data entry.
Knowledge of Sage is preferred but not essential as training will be provided.

Benefits:

Free parking.
Training and development opportunities, including Sage software training.
Opportunity for the role to go permanent.