Purchasing Administrator / Coordinator

Primarily to assist the Procurement Manager in the day-to-day running of the Purchasing function, using Materials Management tools and skills. Secondly, to foster Supplier Relationships, track performance and support the Customer Order Management function.

Make cost-effective purchases and ensure we maintain an optimum level of inventory
Raise Purchase Orders daily
Provide accurate and timely management information when required to support the purchasing function
Maintaining filing records electronically and paper copies (where necessary)
Research potential vendors
Track orders and ensure timely delivery
Maintain updated records of invoices and contracts
Follow up with suppliers, as needed, to confirm or change orders
Liaise with warehouse staff to ensure all products arrive in good condition
Use of the ERP system to enter accurate data within good time
Update internal databases with order details (dates, vendors, quantities, discounts)
Maintain the company pricing for stock
Administration of RS Purchasing Manager portal
Maintain order confirmations from suppliers
Support the Procurement Manager with tasks, as required

Essential

Solid MS Office skills
Thorough attention to detail
Ability to be flexible and open to changes
Educated to a good standard Including Maths and English
Working Knowledge of ERP systems
Ability to work well with all levels of management and support staff
Ability to multi- task

Desirable

Experience of a similar administrator/assistant role