Office Administrator

We are a small but dynamic company looking for a vibrant, enthusiastic, trustworthy, and innovative individual to join our team as an Office Administrator. This role is the backbone of our organisation, offering broad exposure to key areas such as general Office Administration, Finance, and HR. Working closely with external HR consultants and an accounting firm, the successful candidate will have the opportunity to develop a wide range of skills and potentially specialise in a specific area of their interest.

KEY RESPONSIBILITIES:

This will include but is not limited to:

Office Administration

Creating and chasing invoices.
Preparing and following up on quotes for company products and services.
Recording and monitoring incoming invoices to the company.
Updating our finance software, spreadsheets, and associated files.
Reconciling payments and invoices.
Liaising with suppliers, contractors, and clients to maintain strong relationships.
Maintaining stock and inventory records.
Maintaining up-to-date staff personnel information.
Monitoring and recording staff attendance, sickness, leaves, and absences.
Assisting in recruitment processes.
Collating information for payroll and pensions in collaboration with our accounting firm.
Handling calls, queries, and complaints professionally.
Coordinating resources for orders and ensuring seamless execution.
Providing hospitality for visitors and directors.
Producing and refining processes, as well as generating statistics from records.
Taking minutes during meetings and following up on action points.
Performing general administrative duties, such as copying, filing, and organising.

Other Duties

Supporting additional business activities as required to contribute to the smooth operation of the company.
Preparing and following up on quotes for company products and services.
Recording and monitoring incoming invoices to the company.
Updating our finance software, spreadsheets, and associated files.
Reconciling payments and invoices.
Liaising with suppliers, contractors, and clients to maintain strong relationships.
Maintaining stock and inventory records.

KEY SKILLS & PERSONAL REQUIREMENTS

Strong communication skills.
Self-driven, innovative, and creative.
Commercial awareness.
Highly organised with excellent attention to detail.
Customer service-focused and a proactive problem solver.
A quick learner who can work independently.
Strong time management skills.
Open to learning new systems and keeping up with industry developments.
Familiarity with Xero finance software is desirable but not essential.
Proficiency with Excel is also desirable

Why Join Us?

As a small organisation, we offer a unique environment where you will gain exposure to a wide range of responsibilities. Working closely with experienced HR consultants and accountants, this role is ideal for someone looking to develop their career, expand their skill set, and potentially specialise in a specific area in the future.

Experience

Minimum of 2 years in a similar role is preferred.

BENEFITS

28 days pro rata holiday per annum including Bank Holidays.
Ethical company pension scheme.
Friendly atmosphere.
Nurturing environment.
Earn additional days leave

About Us

Here at EDIT Ltd (registered as Education & IT Ltd), we provide IT services that include IT support, cybersecurity, disaster recovery solutions, mailing and productivity solutions, and more. Our mission is to solve problems and provide tailored technology solutions to make life easier and increase productivity. We aim to grow our company with innovative products and services while maintaining our commitment to excellence.

Job Types: Full-time, Permanent

Pay: £25,000.00-£32,000.00 per year

Benefits:

Additional leave
Casual dress
Company events
Company pension
Health & wellbeing programme
Private medical insurance
Sick pay

Schedule:

Monday to Friday

Education:

GCSE or equivalent (required)

Experience:

Bookkeeping: 1 year (required)
Customer service: 2 years (preferred)
Xero: 1 year (preferred)
Microsoft Excel: 2 years (required)
Administrative: 1 year (required)

Language:

Fluent English (required)

Work authorisation:

United Kingdom (required)

Work Location: In person